Job Description

The Administrative Assistant is responsible for the administrative follow-up of files, communication with parents, beneficiaries and therapists, as well as the processing and follow-up of documents, agreements, payments and other administrative tasks related to the department.

Main Responsibilities

• Handle phone calls and communicate with parents and beneficiaries.
• Welcome and guide individuals according to their needs.
• Follow up on and update administrative files.
• Inform parents about required documents and ensure proper follow-up.
• Receive, centralize, enter, photocopy and file documents.
• Follow up on payments, invoices and other financial documents.
• Follow up on technical aids.
• Communicate and send the required documents to therapists.
• Follow up with therapists and collect the necessary information.
• Prepare and update attendance sheets.
• Maintain organized and up-to-date administrative records.
• Collaborate with team members and perform other administrative duties related to the department.

Profile

• Degree in Administration, Management, or a related field.
• Excellent communication and interpersonal skills.
• Dynamic, organized, responsible and proactive.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Leadership skills, initiative and ability to take responsibility.
• Strong organizational and follow-up skills.
• Ability to work independently and as part of a team.
• Strong sense of confidentiality.
• Good computer skills.